Flag Dates VS Payable Dates

  • Flag Dates pull from the actual date the mechanic clocks in and out of the system to do the work (figure 1). Many dealers who are flat rate shops pay using this date.  A major flaw in using this date is while you are paying the mechanic based on the date range they did the work, if you adjust his payable times (for to adjust for times due to warranty work, or you need to give him more time because the job is harder than the Flat rate manual predicts) and the user makes the adjustment in the system after payroll for that work week has been run this adjustment won’t show up on the report.
  • Payable Dates To change the date the payable hours were entered in a flat rate shop (figure 2,3) that date usually matches the date the flag time hours were inputted. However by using the day the payable hours were keyed in if an adjustment is made it will show up in whatever payroll period the user selects in the flag times tab (Figure 2).  Usually, that date is the same as the date the adjustment was made.  While many dealers initially believe the numbers produced from using this date are incorrect, it is, in fact, more accurate because its picking up many of the adjustments that service advisors and managers make that are not picked up by using the Flag Date Field.

Fig. 1

Fig. 2

Fig. 3